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Admin Assistant (UK)

London

Job DescriptionOK COOL is a (very) creative studio for social media. We humanise brands. We connect them to culture. We help them think, act and behave like the people they need to connect with.***Send your CV and available start date to [email protected]. Applications directly submitted via LinkedIn will not be considered.***TEMP TO PERM SummaryAs Admin Assistant you will perform a variety of administrative tasks to ensure smooth operations within the Agency. This role requires strong organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.Your duties include but not limited to:Finance Administration Checking and approving company and director expenses Process company receipts on our finance system Pay suppliers invoices Collate receipts for regular direct debits HR Administrator Support with onboarding and offboarding team membersTeam member birthday card and gift vouchers Support with the recruitment process including posting jobs to our website and linked in ,references, offer letters and contracts of employmentMaintaining office policies and managing health and safety procedures. Updating them in the company handbook on HR portal.Resource Administration  Creating and sending contracts to freelancersOnboarding freelancers - setting up on slack, monday boards, creating OK COOL email addressProcessing freelancer invoices Supporting Resource manager on resource requests Agency Administration Book company travel for the team, finding the best price and ensuring all team members have everything they need to travel Assisting with company IT queries and managing the internal company IT items. Order stationery and supplies for the officeAd hoc agency wide requestsAdditional tasks/duties as required/needed There will need to be some flexibility working the odd evening due to supporting the US teamRelevant Experience: Minimum 5 years experience Required Skills:Strong organisation skillsAble to prioritise workload requirementsExcellent attention to detailFlexibility and adaptabilityThe ability to be proactive and take the initiativeCommunication skillsAble to work appropriately with confidential and sensitive information

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