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Russell Tobin
London Area, United Kingdom
****************PART TIME OPPORTUNITY ******************* My client is the largest Investment and Asset Management Firm in the world and they are looking for an Administrative Assistant to support the members of the Private Equity solutions team based in London. Title : Administrative Assistant Location : London Duration : Till Jan 2025 Schedule
Job Source: Russell TobinKMK Recruitment
London Area, United Kingdom
We have an exciting opportunity to join a South Kensington based Property Investment firm as an Operations Assistant working closely with the Operations Manager to ensure the smooth running of this busy and vibrant 25 person office. The right person will have previous office experience and be looking to take on a busy and diverse role within a natu
Job Source: KMK RecruitmentNFP PEOPLE
London (Greater)
Administrative Assistant We are hiring for an Administrative Assistant for the International Personnel Section at the organisations international headquarters in London. The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its m
Job Source: NFP PEOPLECareer Legal
London, England, United Kingdom
Join a Prestigious US Law Firm in Central London as an Administrative Assistant! Are you ready to be a vital part of a dynamic team in one of the most renowned law firms in Central London? We are seeking a highly organised and proactive Administrative Assistant to support key stakeholders within the firm. This is an exciting opportunity to showcas
Job Source: Career LegalSebright Property
Harrow, Greater London
Administrative Assistant, Property Management Job Description * Answering incoming calls and taking messages * Producing letters, mail merges & general correspondence & enveloping * Updating spreadsheets & records * Speaking with contractors and managing basic maintenance issues * Updating client records & onboarding new blocks * Assisting t
Job Source: Sebright PropertyNFP PEOPLE
London (Greater)
Administrative and IT Assistant We are hiring for an Administrative and IT Assistant The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name witho
Job Source: NFP PEOPLEPADDOCK SCHOOL
London (Greater)
Full time - 36 hours per week Working hours - 08.00am to 4.00pm, with 48 minutes lunch break Contract - Permanent Term time only - 39 Weeks Start date - As soon as possible Paddock is a special place where we put pupil’s interests first in everything we do. We are an Ofsted outstanding and innovative split site special school for pupils aged 4 – 19
Job Source: PADDOCK SCHOOLReed
Twickenham
Due Diligence Administrative Assistant – Twickenham, Middlesex. – Permanent – Initial 3 months on-site Salary: Competitive, dependent on experience. This opportunity offers a hybrid working option, 4 days in the office and 1 from home, you will be required to work full time in the office for first 3 months to allow you to gain familiarity with the
Job Source: ReedLondon Area, United Kingdom
Job title: Administrative Assistant
Location: London (Hybrid)
Job Type: Contract
Start Date: August
Client Summary:
Our client has chosen to do something incredible. They are totally transforming their business and building our future on smoke-free products that are a better choice than continued smoking.
With huge change, comes huge opportunity. So, wherever you join us, you'll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions
Job Summary:
Provide comprehensive administrative and secretarial support to the assigned Head of Function of the Client. Perform required "Procure to Pay" activities needed by the assigned department. Provide in general effective support to members of the department in order to facilitate their activities.
Key Accountabilities
Calendar, Meeting Plan and Travel
Perform the following activities for the assigned Head of Function and in specific situations for the respective direct reports:
Manage calendar to maximize productivity and efficient usage of time and for both internal and external meetings.
Based on input provided by the team, plan and arrange external meetings with identified stakeholders, coordinating with relevant point of contacts for the person to be met.
Make travel arrangements and provide itineraries for the department in alignment with PMI policies and tools.
Plan and organize Functional Huddles and regular catch-up meetings between HoF and direct reports and full team members.
Solve logistic clashes independently by applying appropriate judgment and prioritization
Expense Statement
Process, for the assigned Head of Function Expense Statement regularly and timely, according to the clients policies and tools.
Procure to Pay
Proactively manage the end to end Procure to Pay process and activities in alignment with the clients policies and tools, ensuring timeliness and quality of the overall P2P flow for the LT team: Manage new vendor creation in SAP, ensuring accuracy of the supplier information, for smooth invoice processing and awareness of the Clients payment terms which can be negotiated based on provider needs and with proper HoF approval.
Raise Purchase Orders based on required functional services.
Perform Goods Receipting to ensure service payments, based on the Proof of Performance provided by Team using the services.
Perform accruals related activities for the assigned department based on the instructions received from Finance Team.
Visit Plan
Support HoF and HoF's direct reports to plan and arrange the logistics connected to internal and external stakeholders visit for the Team, selecting most appropriate venues, coordinating amongst the various stakeholders, defining efficient agendas and monitoring the visit logistics on going in order to ensure smooth execution.
Documentation and Communications Preparation
Prepare relevant documentation (e.g.: needed to the HoF prior meetings and events) and communications to team and stakeholders based on received input and instructions.
Key Requirements
Excellent and demonstrable planning and organising skills - proven ability to prioritise, manage time effectively and use initiative as appropriate.
Extensive experience in effective diary management, organising meetings and events and booking accommodation and travel.
Reliable and enthusiastic with proven ability to work in a team environment, to establish effective working relationships and to communicate with a wide range of people at all levels.
Intermediate/advanced computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Word, Excel, Outlook and PowerPoint.
Excellent attention to detail and accuracy.
Demonstrable self-awareness, pragmatism and willingness to work with others.
Superior active listening skills.
Ability to problem solve, and to utilise a network to do so, where required.
Flexible and pragmatic approach to supporting a wide operational remit.
Understands and reflects the company values and behaviours at all times.
Can maintain personal effectiveness under pressure.
Takes ownership of work and makes informed decisions.
Dealing with confidential information in a diplomatic style.
Email Alert for Administrative Assistant jobs in London Area, United Kingdom
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