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KMK Recruitment
London Area, United Kingdom
We have an exciting opportunity to join a South Kensington based Property Investment firm as an Operations Assistant working closely with the Operations Manager to ensure the smooth running of this busy and vibrant 25 person office. The right person will have previous office experience and be looking to take on a busy and diverse role within a natu
Job Source: KMK RecruitmentCareer Legal
London, England, United Kingdom
Join a Prestigious US Law Firm in Central London as an Administrative Assistant! Are you ready to be a vital part of a dynamic team in one of the most renowned law firms in Central London? We are seeking a highly organised and proactive Administrative Assistant to support key stakeholders within the firm. This is an exciting opportunity to showcas
Job Source: Career LegalNFP PEOPLE
London (Greater)
Administrative Assistant We are hiring for an Administrative Assistant for the International Personnel Section at the organisations international headquarters in London. The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its m
Job Source: NFP PEOPLESebright Property
Harrow, Greater London
Administrative Assistant, Property Management Job Description * Answering incoming calls and taking messages * Producing letters, mail merges & general correspondence & enveloping * Updating spreadsheets & records * Speaking with contractors and managing basic maintenance issues * Updating client records & onboarding new blocks * Assisting t
Job Source: Sebright PropertyManpowerGroup
London Area, United Kingdom
Job title: Administrative Assistant Location: London (Hybrid) Job Type: Contract Start Date: August Client Summary: Our client has chosen to do something incredible. They are totally transforming their business and building our future on smoke-free products that are a better choice than continued smoking. With huge change, comes huge opportuni
Job Source: ManpowerGroupReed
Twickenham
Due Diligence Administrative Assistant – Twickenham, Middlesex. – Permanent – Initial 3 months on-site Salary: Competitive, dependent on experience. This opportunity offers a hybrid working option, 4 days in the office and 1 from home, you will be required to work full time in the office for first 3 months to allow you to gain familiarity with the
Job Source: ReedNFP PEOPLE
London (Greater)
Administrative and IT Assistant We are hiring for an Administrative and IT Assistant The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name witho
Job Source: NFP PEOPLEHSBC
London Area, United Kingdom
Job Title: Admin Assistant, Global Markets UK Duration: ASAP – May 2025 Location: London Pay Rate: £16 Per Hour / PAYE, Inside IR35 THE ROLE The Administrative Assistant III provides administrative and operational support to the Executive Level Staff with the wider administrative team reporting to the EMEA Administration Manager. Responsibilities
Job Source: HSBCLondon Area, United Kingdom
Legal Processing Company UK is currently looking for an Admin and attestation executive to join our team immediately.
Location: Victoria, London.
Position: Full-time position - 12-month contract (with an option to make it permanent)
Salary: £24,000 - £26,000 depending on experience plus benefits
Available Immediately
This role involves managing document certification, submission, and collection at various offices and embassies in London, maintaining office workflows and communication, updating internal systems, and ensuring the security of client documents.
Key tasks include handling correspondence, managing office supplies, booking shipments, and implementing administrative systems. The ideal candidate should have excellent communication skills, attention to detail, proficiency in MS Office, and the ability to work independently and as part of a global team.
Role and Responsibilities
- Document Certification: Visit a solicitor to certify various documents.
- Document Handling at FCO: Submit and collect documents at the London Foreign & Commonwealth Office, either in Central London or Milton Keynes.
- Embassy Submissions: Submit and collect documents from various foreign embassies in London, including UAE, Qatar, Kuwait, Bahrain, and China.
- Workflow Management: Oversee and manage office workflows efficiently.
- Communication: Maintain daily communication with staff in the Dubai office and any future offices through Zoom and chat apps.
- System Updates: Update internal systems daily, including Zoho CRM, and maintain records in Excel and Word documents.
- Documentation Maintenance: Keep internal documentation current within each workflow.
- Office Supplies Management: Ensure all office supplies (ink, printer paper, folders, envelopes, etc.) are consistently stocked.
- Reception Duties: Answer calls, take messages, and handle correspondence.
- Client and Supplier Correspondence: Communicate with clients and suppliers throughout the workflow process.
- Task Scheduling: Manage and update the schedule of work/tasks in Zoho CRM on a daily basis.
- Document Security: Ensure the safety and security of client documents.
- Courier Management: Book and prepare shipments through DHL or other couriers.
- Filing: Scan, save, and organize documents in the drive.
- Administrative Systems Implementation: Establish and implement effective administrative systems.
- Client Interaction: Handle face-to-face interactions with clients as needed.
Essential Skills and Qualifications
- Communication Skills: Excellent verbal and written communication abilities.
- Attention to Detail: High level of accuracy and attention to detail.
- Client Responsiveness: Ability to respond promptly to client requests, work under pressure, and adapt to changing demands.
- MS Office Proficiency: Experience with MS Office, including Excel and Word.
- CRM Experience: Familiarity with online CRM systems like Zoho is preferred but not essential; training will be provided.
- Organizational Skills: Strong organization, prioritization, and multi-tasking capabilities.
- Team and Independent Work: Ability to work both independently and as part of a global team, with sensitivity to different cultures and working styles.
- Work Ethic: Strong work ethic and a positive attitude.
- Team Dynamics: Capable of working in a small team in the London office, taking direction from management and directors.
Email Alert for Administrative Assistant (with attestation / legalization experience) jobs in London Area, United Kingdom
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